Add, Edit, Approve, or Delete Timesheet Entries – WorkEasy

Managers can add time, edit time entries, delete entries, and approve weekly timesheets for one employee or multiple employees from the Timesheets page.

Add and approve time for one employee

Select Time Tracking > Timesheets.
Select the pay period you want to update.
Select the employee whose timesheet you want to update.
Select one of the available Add Time options. Refer to the Available timesheet actions section below.
Select the entry type.
Enter the required time entry or duration details.
Select Add to apply the entry to the timesheet.
Select Save.
Select Approve Timesheet.

Result: The employee’s timesheet status changes from Pending to Approved.

Edit a single employee timesheet

Select Time Tracking > Timesheets.
Select the pay period you want to update.
Select the employee whose timesheet you want to edit.
Update the applicable time entry, duration, time code, location, or notes.
Select Save.
Select Approve Timesheet, if the timesheet is ready for approval.

The employee timesheet includes several actions for adding, editing, reviewing, and deleting time-related entries.

Available timesheet actions

Managers can update, correct, approve, and review employee time entries directly from the employee timesheet details page.

Add Time

Use Add Time to manually add worked hours to a timesheet.

Managers can:

Add worked hours for a specific day
Add missing punches
Select a time code
Assign or change the work location
Add notes explaining the change
Correct missed clock activity

Add Time Off

Use Add Time Off to apply approved or manual time off entries to the employee timesheet.

Examples include:

Vacation
Sick time
Personal time
Holiday time

Add Schedule

Use Add Schedule to assign or create a schedule entry for the selected day.

This option is commonly used when:

An employee was scheduled manually
A schedule was missed during generation
A shift needs to be added after the pay period begins

Add Payable

Use Add Payable to manually add payable earnings or compensation items to the employee timesheet.

Examples may include:

Bonuses
Allowances
Reimbursements
Additional compensation adjustments

Edit worked hours

Managers can directly edit existing worked hours for a specific day.

Available editing actions may include:

Adjusting start and end times
Correcting punch times
Changing the time code
Updating the work location
Adding or updating notes
Reviewing break activity

Delete time entries

Managers can delete manually added or incorrect time entries from the employee timesheet.

Available delete actions may include:

Removing incorrect punches
Deleting incorrect or manually added worked hours
Removing accidental entries
Clearing duplicate time segments
Deleting incorrect time code entries

To delete a time entry:

Select the time entry you want to remove.
Select the Delete icon.
Select Save to apply the change.

Important: Deleting a time entry permanently removes the selected entry from the timesheet and may affect totals, overtime calculations, and payroll results.

Review out of shift entries

Use Review Out of Shift to review punches or worked hours recorded outside the employee’s scheduled shift.

Managers can review:

Early clock-ins
Late clock-outs
Unscheduled worked time
Schedule exceptions

Important: Available editing options may vary depending on company configuration, privileges, schedules, reporting hour rules, and payroll settings.

Approve timesheets

Managers can approve a completed timesheet after reviewing and saving all changes.

Once approved, the timesheet status changes from Pending to Approved.

Navigate between employees

Use the employee navigation arrows at the top right of the timesheet to move between employee records without returning to the employee list.

Expand and collapse timesheet sections

Use Expand All to display all daily entries and details for the selected pay period.

Managers can also collapse individual days to simplify the view while reviewing large timesheets.

Add, edit, or approve time for multiple employees

Select Time Tracking > Timesheets.
Select the pay period you want to update.
Select the employees you want to update, or select Select All.
Select the + button at the bottom right of the page.
Select Bulk Add Time.
In the Bulk Add Time window, confirm the selected employees or groups.
Select the entry type.
Enter the required time entry or duration details.
Select Save.
Select the employees whose timesheets are ready for approval, or select Select All.
Select Approve All Pending.

Important: Approve All Pending applies to selected timesheets with a Pending status. To edit multiple timesheets at the same time, follow the same steps.

Time entry and duration settings reference

Time entry settings

Setting	Description
Date	Indicates the day of the time punch.
Time	Specifies the exact time of the punch.
Location	Shows where the employee clocked in or out, with an option to change it.
Punch Type	Automatic: The system automatically decides where to place the punch. In: Records a Clock In punch. Out: Records a Clock Out punch. Start Break: Records the start of a break or lunch. End Break: Records the end of a break or lunch. In (Start Shift): Records the first punch of the day or shift.
Time Code	Categorizes employee hours and may affect the pay rate.
Notes	Optional. Add a short explanation for why the punch was added.
Add Entry	Creates a new entry in the timesheet, including both a Clock In and Clock Out punch to complete the time segment.

Duration settings

Setting	Description
From	Marks the start of the date range.
To	Marks the end of the date range.
Hours	Indicates the total hours worked during the specified period.
Time Code	Categorizes employee hours and may affect the pay rate.
Location	Shows where the employee clocked in or out, with an option to change it.
This is an Adjustment	Select this option when adding hours that were missed or need to be corrected from a previous pay period. The hours are applied in the current pay period.
Notes	Optional. Add a short explanation for why the time was added or edited.